Admissions Management

The Admissions module in openSIS provides a comprehensive system to manage and streamline the entire admissions process—from receiving applications to processing and enrolling students. This powerful tool enables institutions to handle applicant data with ease and ensures that every step of the admissions process is seamless and well-organized.

Effortless Application Form Creation

The admissions process begins with our Application Form Builder, which allows administrators to create custom application forms to capture applicant data efficiently. Once designed, the form generates a public URL that can be added to your institution’s website, allowing prospective students to apply online. Features of the form builder include:

Drag-and-Drop Interface: Easily customize the form by adding fields directly from the student record or basic components, ensuring accurate data capture.

Direct Enrollment Option: Enable direct enrollment for specific applicants, bypassing processing steps for certain programs like continuing education.

Multi-Page Form Capability: Build multi-page forms to gather comprehensive information from applicants while maintaining an organized structure.

Admissions Dashboard for Centralized Management

Once applications start coming in, the Admissions Dashboard provides a real-time view of applicant data, allowing administrators to see monthly application trends, broken down by criteria such as gender and grade level. This centralized dashboard helps schools track key metrics and monitor their applicant pool efficiently.

Application Timeline and Data Filters: View application data by month and filter by marking periods or other parameters to analyze admissions trends.

Application Status and Records: Manage applicant status directly from the dashboard, from initial application to enrollment.

Detailed Applicant Profiles and Processing

The Applicant Processing interface allows admissions staff to review each applicant's data in detail. Each profile provides an overview of the application, including contact information, form used, and status updates.

Assign Staff and Tag: Efficiently delegate applicant cases by assigning staff members to specific applications and categorizing applicants with custom tags.

Application Status Management: Track the status of each application, with categories like Applied, Provisionally Accepted, Accepted, Rejected, and more. This ensures applicants are properly monitored at each stage

Streamlined Admission Decision Steps

Every applicant’s journey can be tracked through a clear set of decision steps (or process gates), ensuring a structured and transparent process for both the institution and applicants.

Key Processing Steps: Staff can mark checkpoints like academic and financial requirement approvals, interviews, and acceptance, streamlining admissions decisions and keeping applicants informed.

Automated Communication: As applicants move through each stage, openSIS sends automated emails to keep them updated. Soon, these messages will be fully customizable, allowing schools to add a personal touch to each interaction

Smooth Transition from Applicant to Student

Once an applicant is ready for enrollment, openSIS makes the transition simple. Set the enrollment status, select the grade level, and complete the enrollment date. The admissions module also supports document transfer to the student’s record, ensuring seamless continuity in data tracking.

Document and Data Sync: All submitted documents and application data can be linked directly to the student’s profile, accessible via Student 360 for quick reference.

Final Enrollment: Once an applicant is enrolled, the record moves to the main student list, simplifying the management of newly admitted students and maintaining accurate records.

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